At Bon Secours Mercy Health, we are dedicated to continually improving health care quality, safety and cost effectiveness. Our hospitals, care sites and clinicians are recognized for clinical and operational excellence.

JOB SUMMARY (2-4 sentences)

The Academic Program Coordinator coordinates the day-to-day aspects of the Graduate Medical Education (GME) Residency Program in collaboration with the Program Director (PD) and GME Administration Office. The Academic Program Coordinator will collaborate with attending physicians, residents, and the other institutional and regulatory administrative offices. The Academic Program Coordinator collaborates with the PD to ensure all Accreditation Council for Graduate Medical Education (ACGME) Program Accreditation Guidelines and program needs are met. This is a professional position that requires interaction with Physicians, Residents, Medical Students, Senior Leadership, and Academic Institution Administrators and Faculty. As such, must perform other appropriate duties as required in a competent, professional, and courteous manner.

Mission/Core Values: It is expected that all of the duties and responsibilities of this position will be performed in a manner consistent with the Ministry’s Standards of Behavior (CARE; Compassion: seeks to understand, listen and explain; Advocate: is the voice for the vulnerable; Respect: demonstrates the highest regard for and welcomes all people; Excellence: commits to the highest standard of quality care, joyful service, and teamwork) and in a manner that reflects the core values of Mercy Health which are: Excellence, Human Dignity, Justice, Compassion, Sacredness of Life and Service. All supervisors and above are expected to model the organizational mission and values through their daily actions, decision making and priority setting. All

supervisors and above are expected to develop, implement and monitor short and long range plans to meet or surpass standards consistent with the overall strategic plan.

ESSENTIAL FUNCTIONS (7-10 statements)

% Time

20%

Coordinates the organization and management of residency rotations schedules, assignment of preceptors,

and completion of performance evaluations and program related activities. Develops and maintains program and recruiting webpages with GME Administration.

20%

Maintains confidential resident files and database records. Performs quality assurance audits to ensure accurate and complete records. Gather and maintain records for credentialing, and reimbursement. Maintains resident scholarly activities for the Annual Program Review (APR) due annually to the DIO. Monitors credential expiration dates and ensures timely renewal, including but not limited to licensure, DEA,

certification, professional liability insurance, and certifications.

10%

Manages payment of invoices, educational stipends, and preparation of annual budget related to the family medicine training program

10%

Coordinates residents’ contracts and ensures program letter of agreements (PLA) with the Legal and GME Administration Department. Facilitates Human Resources functions related to employment of residents.

Assists with onboarding orientation. Coordinates and organizes program wide events such as welcomes,

graduations, celebrations, and off-site events.

10%

Coordinates GME program recruitment. Manages trainee applications, communicate with potential applicants,

coordinate interview schedule, organize interview events.

10%

Coordinate and prepare meeting agendas, documents, and record meeting minutes for program committees (residency committee, clinical competency committee, faculty development, etc.)

10%

Manages, updates and distributes program policies, competency-based rotation goals and objectives,

manuals/handbooks, rotation and on-call schedules, didactics for residents.

5%

Serves as a representative and liaison for the Residency in cooperative efforts with the GME/ Research faculty, other specialty departments, outside institutions, GME Administration Office, CME Administration Office, and Medical Staff Office.

5%

Takes MRC meeting minutes, assists with coordination of Resident Research Day and assists with System Research Director tasks

100%

Must Equal 100% .

The above is intended to describe the general content and functions of this job. It is not to be construed as an exhaustive list of all duties or responsibilities. Employees may be required to perform other job related duties as required by their supervisor, subject to reasonable accommodation. The job description is subject to continual revisions as needed for patient care. Due to the services and care provided by this institution, personnel may be requested to serve in related capacities as determined by their qualifications in a different unit, department, and campus, in an effort to not disrupt patient care and continue to provide a safe environment to our patients. All employees are expected to follow Mercy Health policies and procedures, maintain high standards of safe work performance, and maintain good attendance and punctuality.

MINIMUM EDUCATION

Required Minimum Education:

2 year/Associate Degree

Specialty/Major:

Preferred Education:

4 year/Bachelors Degree

Combination of post-secondary education and

Specialty/Major:

experience will be considered in lieu of degree.

Healthcare Administration, Business, Education

LICENSURE/CERTIFICATIONS (must be non-expired/active unless otherwise stated):

Required:

Preferred:

MINIMUM QUALIFICATIONS

Minimum Years and Type of Experience:

5 years in health care experience

Proficiency with computer systems and software programs.

Other Knowledge, Skills and Abilities Strong organizational and time management skills.

Required: Attention to detail.

Strong written and oral communication skills.

Ability to work independently, identify and resolve problems.

Many of our opportunities reward* your hard work with:

Comprehensive, affordable medical, dental and vision plans

Prescription drug coverage

Flexible spending accounts

Life insurance w/AD&D

Employer contributions to retirement savings plan when eligible

Paid time off

Educational Assistance

And much more

*Benefits offerings vary according to employment status

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com